Simple GMS: The Key Features and How They Help

Simple GMS is a garage management system we’ve designed for garage owners who want to lose the paper diaries and get all their information together in one, easy to use system that will make everything they do much more manageable.

We also know that you’re short on time, so our system needs to be simple for you to introduce into the business and for your team to take onboard. It’s because we understand these issues that Simple GMS exists. Why pay for an expensive garage management system when you’re only ever going to need 5% of its functionality?

Here are the key features of Simple GMS that we’re highlighting here to show you just how much you can get from an entry level garage management system.


The Simple GMS calendar enables you to manage your schedule with ease. You can view and manage your daily and weekly schedules and import bookings from other websites automatically. Simple GMS seamlessly integrates with external sites to make sure you avoid double booking time slots.

Customers can make bookings directly using Simple GMS. Our widget then estimates the length of the job and blocks out the required time in your calendar. Simple GMS can even allocate work bays for each job.

Simple GMS Calendar

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Task board

Use the Simple GMS task board to keep on top of everything happening in the workshop. Use the drag and drop functionality to update the status of each job. You can either manage this yourself or let your technicians get involved and update their own jobs as they go.

The task board can also send automated text messages to customers to streamline your communications. Send job status updates, appointment reminders, and MOT and service reminders. Save time and ensure repeat custom with Simple GMS’ communications capabilities.

Simple GMS Calendar

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Check-in app

A very popular feature of Simple GMS is the customer self-check in application. Allow customers to simply scan a QR code to register their arrival. This saves you time and makes the customer experience much slicker.

During check-in customers can also update any incorrect details you hold, again saving you time whilst making sure your records are correct and you have all the information stored that you need.

This is fully GDPR compliant so you don’t need to worry about your own data handling processes either.

Simple GMS Check-in Poster

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Live data services

We’ve connected Simple GMS to third party services to save you time and to make your life easier. Get quick access to the data you need when you need it.

Look up vehicle information, MOT history or addresses with a single-click.

From a simple vehicle registration number we can show you:

  • Vehicle make and model
  • Colour
  • Engine size
  • Fuel type
  • Date of first registration
  • Date last V5C was issued – a good indicator about a change of ownership
  • MOT due date
  • MOT history – including advisories
  • Tyre and wheel size – OE and alternatives

Live Vehicle Data Lookups Image

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Simple GMS can integrate with leading accountancy software solutions, such as Sage, Xero and QuickBooks. You can also export invoices to send directly to your accountant if you don’t use accounting software.

From the job sheet you can create invoices with a single click and send them to customers via email or text message. With Simple GMS you can also track payments and manage any outstanding debts.

Simple GMS Invoice

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Use Simple GMS to report on labour hours, invoicing and financials. Get all the insight you need to manage the business side of things effectively.

Keep track of what’s been paid and what you’re owed to better understand your cash flow position and to create accurate forecasts.

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Book a demonstration of Simple GMS

For a simple garage management system Simple GMS has all the features you need at a low cost. See our pricing here.

If you haven’t used a garage management system before this may seem like a daunting change, but it doesn’t have to be. Let us show you how simple it can be to implement a system like this with a quick demonstration. There’s no obligation and at the very least you will leave the demonstration knowing exactly what you could have access to when you’re ready.

Book now.

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